[melissa_sainz (Fellow)]

Toolkit Module 3: Managing Digitization Projects

Meet the Presenter: Rhonda Jones, Ph.D.
Email: rdjones3@uncg.edu
Phone number: 336-334-5304

UNC Greensboro:
– UNC Greensboro uses ‘gateway’
– Gateway is a new collaborative digital collections platforms that are hosted by the UNC Greensboro universities Libraries, but the content is generated by institutions and individuals all over the region.
Link: https://gateway.uncg.edu/islandora/object/islandora%3Aroot

UNC Greensboro University Libraries: https://library.uncg.edu

– N.C Runaway Slave Advertisements:
http://libcdm1.uncg.edu/cdm/landingpage/collection/RAS

– Pride of the community:

PRIDE! of the Community

– Well Crafted NC: promotes NC craft breweries and their history:
http://wellcraftednc.com

– Junior League of Greensboro collection:
https://triadhistory.org/junior-league-of-greeensboro-collection/

– Women’s History collections:
http://libcdm1.uncg.edu/cdm/womenshistory/

– Performing Arts Collections:
http://libcdm1.uncg.edu/cdm/performingarts/

Why digitize?

– HBCU- Historically Black Colleges and University
– GLAM- Gallery, Library, Archive & Museum Alliances

The endangered archives programme (EAP): facilitates the digitization of archives around the world that are in danger of deconstruction, neglect or physical deterioration.

– Link: https://eap.bl.uk/

Maryland Institute for Technology in the Humanities (MITH):
– Link: https://mith.umd.edu

Digital History: A guide to gathering, preserving, and presenting the past on the web
– Link: https://chnm.gmu.edu/digitalhistory/

Roy Rosenzweig Center for History and New Media:
– Link: https://rrchnm.org

American Folk Art Museum Archives:
– Link: https://folkartmuseum.org/resources/library-archives/

The Charles B. and Janice M. Rosenak Collection: – Link:https://folkartmuseum.libraryhost.com/resources/the_charles_b_and_janice_m_rosenak_collection

The Johnson publishing collection:
– Link: https://news.artnet.com/art-world/getty-wins-jet-ebony-archives-auction-1606687

Smithsonian open access:
– Link: https://www.si.edu/openaccess

Understanding the Why & For Whom?

Questions to Consider:
– Uniqueness of materials?
– Does it support research or instruction?
– Does it fit into your organization’s mission and strategic plan?
– Conditions for digitization-is there a preservation need?
– Are there legal/ethical issues (copyright, privacy, & culturally sensitive)
– Is it feasible? Do you have the right equipment? What about storage? What format should we use?
– Is there adequate and available funding? Infrastructure? Space? Staffing?

Motives & Rationale:
– The forms of digital documentation range from the simple scanning of an image, processing of a text, to highly sophisticated visualization. Databases that are accessible through the internet are the most common.

Adapted to users’ education and research needs digitization projects seek to do the following:
1. Serves and facilitates education & research
2. Enhances the accessibility of the general public to cultural heritage
3. Democratizes culture by decreasing of social, cultural, and geographic boundaries
4. Revolutionize visitor experience
5. Improves administration
– Transforms the practice of research, learning, curating, and engagement
– Collections management
– Preservation
– Outreach and engagement
6. Creates, real-time virtual object manipulation and group interactivity for multimedia retrieval, virtual galleries or audio-visual distribution.
7. Adds value to collections and associated services of archives, libraries, museums, and creative arts organizations.

Digitization can be an effective tool for storytelling & communicating your programs by offering high quality digital content for lasting value:

Technical:
– Accessibility
– Digital copies are nearly indestructible, guarantee undiminished quality
– Collections can be shared, exchanged, transferred quickly and safety and stored in small space
– Limits the exposure of hidden, inaccessible, sensitive or damaged items.
– Creates rich representations such as 3-D visualization

Economic:
– Digital products could generate untapped revenue through ticketing, ecommerce, ebooks, virtual tours, etc.
– Public outreach, publicity & marketing could fuel tourism industry

Using multimedia to interlink rich linear and nonlinear materials to hear multiple voices:
– Open and shareable
– Well-designed
– Sustainable and scalable
– Audience centered
– Evaluated and enhanced
– Distributed across multiple platforms

Project Planning & Activities:

Staffing Resources:
– Training, policies, software and hardware tools, recruitment, induction, professional development and performance management.
– Depending on the size of the institution, staff members may fill multiple roles.

Metadata Collection, Creation, and Management:
– How to detect Facebook Metadata Link: https://medium.com/mindorks/reading-metadate-from-imas-cbcdb0be6573

Metadata encoding and transmission standard:
http://www.loc.gov/standards/mets/

Capture your Collections 2012 Link: https://www.canada.ca/en/heritage-information-network/services/digitization/capture-collections-small-museum.html

Open-source content management systems:
– Murkutu CMS- allows indigenous communities to manage and share digital cultural heritage: https://mukurtu.org

– Omeka.net- free exhibition tool, hosted by the Corporation for Digital Scholarship with a limited number of plugins: https://www.omeka.net

– Reclaim Hosting- Provides institutions and educators with an easy way to offer their students domains and web hosting that they own and control: https://reclaimhosting.com

– Scalar: Free and hosted by the University of Southern California: https://scalar.me/anvc/

– Storymap JS: plot images and other media on a map, with contextual information: https://storymap.knightlab.com

– Timeline JS: makes interactive timelines that can be embedded in a variety of sites and platforms: https://timeline.knightlab.com

Digitization Cost Calculator: https://dashboard.diglib.org

List of Resources:

Federal Agencies Digitization Guidelines Initiative (FADGI):
– Link: http://www.digitizationguidelines.gov

National Archives Records Administration (NARA):
– Link: https://www.archives.gov/digitization

Library of Congress Digital Preservation:
– Link: https://www.loc.gov/preservation/digital/

Canadian Heritage Information Network (CHIN):
– Link: https://www.canada.ca/en/heritage-information-network/services/digitization/capture-collections-small-museum.html#3_a4
Council on Library and Information Resources (CLIR):
– Link: https://www.clir.org

Digital Library Federation (DLF):
– Link: https://www.diglib.org

Still Image Working Group Technical Guidelines for Digitization Cultural Heritage Materials:
– Link: http://www.digitizationguidelines.gov/guidelines/digitize-technical.html

Sustainable Heritage Network:
– Link: https://sustainableheritagenetwork.org
Islandora: free open-source software framework designed to help institutions and organizations:
– Link: https://www.islandora.ca

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